How To Set Reminders On Windows 11: A Step-by-Step Guide

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6 min. read

Published on October 17, 2025

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Staying organized and on top of your tasks is crucial, and Windows 11 offers several built-in methods to help you set reminders. Whether you need a simple pop-up notification or a more comprehensive task management system, this guide will walk you through the various options available within Windows 11 to ensure you never miss an important deadline or appointment again.

This article will explore how to use the Calendar app, Microsoft To Do, and even the classic Alarm & Clock app to create and manage reminders effectively. By the end of this guide, you’ll be well-equipped to leverage the power of Windows 11 to keep your schedule in check and boost your productivity.

Need a Reminder? Here’s How to Set Them Up on Windows 11

Using the Calendar App to Create Reminders

The Calendar app in Windows 11 is a versatile tool for scheduling events and setting reminders. Here’s how to use it:

Open the Calendar app: Click on the Start button and search for “Calendar.” Open the app from the search results.
Select a date: Navigate to the date you want to set a reminder for by using the arrow keys or clicking on the desired date.
Create a new event: Double-click on the selected date, or click the “New event” button in the top-left corner.
Enter event details:

Type in the event title or the reminder description in the “Add a title” field.
Set the time for the reminder by adjusting the “Start time” and “End time” fields.
Choose whether you want the reminder to be an all-day event by toggling the “All day” switch.

Set a reminder notification:

Click on the “Reminder” dropdown menu.
Select how far in advance you want to be reminded (e.g., 5 minutes, 15 minutes, 1 hour, 1 day).

Save the reminder: Click the “Save” button in the top-left corner to save your reminder.

Setting Reminders with Microsoft To Do

Microsoft To Do is a dedicated task management app that integrates seamlessly with Windows 11. Here’s how to use it for reminders:

Open Microsoft To Do: Click on the Start button and search for “To Do.” Open the app from the search results.
Add a new task: Click on the “New list” or select an existing list where you want to add the reminder.
Type the task: Type the reminder description in the “Add a task” field and press Enter.
Set a reminder:

Click on the task you just created.
Click on “Remind me.”
Select a date and time for the reminder.

Optional: Set a due date: If the reminder is associated with a deadline, click on “Add due date” and select the due date.

Using the Alarm & Clock App for Quick Reminders

The Alarm & Clock app provides a simple way to set alarms, which can also function as quick reminders.

Open the Alarm & Clock app: Click on the Start button and search for “Alarm & Clock.” Open the app from the search results.
Go to the “Alarm” tab: If it’s not already selected, click on the “Alarm” tab.
Add a new alarm: Click on the “+” button at the bottom-right corner.
Set the time: Adjust the time for the alarm by using the up/down arrows.
Customize the alarm:

Set a name for the alarm to remind you of its purpose.
Choose which days of the week you want the alarm to repeat.
Select a sound for the alarm.

Save the alarm: Click the “Save” button at the bottom-right corner.

Tips for Effective Reminder Management

Choose the right app: Select the app that best suits your needs. Calendar is great for appointments, To Do for tasks, and Alarm & Clock for quick, one-time reminders.
Be specific: Make sure your reminder descriptions are clear and concise so you know exactly what you need to do.
Set reminders in advance: Give yourself enough lead time to prepare for the task or event.
Review your reminders regularly: Take some time each day or week to review your upcoming reminders and make any necessary adjustments.
Use recurring reminders: For tasks that need to be done regularly, set up recurring reminders to stay on track.

Comparing Reminder Options in Windows 11

Here’s a quick overview of the reminder apps available in Windows 11:

Feature	Calendar App	Microsoft To Do	Alarm & Clock App
Purpose	Scheduling events & reminders	Task management & reminders	Quick alarms & reminders
Integration	Integrates with Outlook	Integrates with other MS apps	Standalone app
Customization	High	Medium	Low
Recurring Reminders	Yes	Yes	Yes
Best For	Appointments & events	Tasks & projects	Simple, one-time reminders

Getting the Most Out of Windows 11 Reminders

Using the built-in reminder tools in Windows 11 can significantly improve your time management and productivity. By leveraging the Calendar app, Microsoft To Do, and the Alarm & Clock app, you can create a system that keeps you organized and ensures you never miss important deadlines or tasks.

FAQ

How do I delete a reminder in the Calendar app?

Open the Calendar app, find the event, click on it, and then click “Delete.”

Can I sync Microsoft To Do with my phone?

Yes, Microsoft To Do is available on iOS and Android, and your tasks will sync across devices.

How do I change the notification sound for reminders?

You can change the notification sound in the Windows 11 Settings app under “System” > “Notifications.”

Can I set a reminder for a specific location?

Microsoft To Do offers location-based reminders on mobile devices.

How do I snooze a reminder?

When a reminder pops up, you should see a snooze option that allows you to delay the reminder for a set amount of time.

Staying on Schedule with Windows 11

Windows 11 provides powerful tools to help you stay organized and manage your time effectively. By mastering the Calendar app, Microsoft To Do, and the Alarm & Clock app, you can create a reminder system that works for you and keeps you on track.