How To Fax From Computer Windows 10: A Step-by-Step Guide For Beginners

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5 min. read

Published on October 21, 2025

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Sending a fax might seem like an outdated practice in today’s digital age, but it remains a necessary tool for many businesses and individuals. Fortunately, you can easily send faxes directly from your Windows 10 computer, eliminating the need for a traditional fax machine. This guide will walk you through the process of how to fax from computer Windows 10, even if you’re a complete beginner.

This step-by-step guide will cover everything you need to know, from setting up Windows Fax and Scan to using online fax services. We’ll also explore the pros and cons of each method, helping you choose the best option for your specific needs. Let’s dive in and discover how to send faxes effortlessly from your Windows 10 computer.

Want to Send a Fax From Your Windows 10 PC? Here’s How

Setting Up Windows Fax and Scan

Windows Fax and Scan is a built-in feature in Windows 10 that allows you to send and receive faxes directly from your computer, provided you have a fax modem. Here’s how to set it up:

Connect a Fax Modem: Ensure your computer has a fax modem installed and properly connected to a phone line.
Open Windows Fax and Scan: Search for “Windows Fax and Scan” in the Windows search bar and open the application.
Configure Fax Account:

Click on “Tools” in the menu bar.
Select “Fax Accounts…”
Click “Add…” to start the Fax Configuration Wizard.

Follow the Wizard: The wizard will guide you through setting up your fax account, including entering your fax number and other relevant information.
Test Your Setup: Send a test fax to ensure everything is working correctly.

Sending a Fax Using Windows Fax and Scan

Once you’ve set up Windows Fax and Scan, sending a fax is straightforward:

Open Windows Fax and Scan: Launch the application as described above.
Click “New Fax”: Click on the “New Fax” button in the toolbar.
Enter Recipient Information:

Enter the recipient’s fax number in the “To:” field.
Add a cover page if desired.

Attach Documents:

Click “Attach File…” to add the document you want to fax.
Browse to the location of the file and select it.

Send the Fax: Click the “Send” button to transmit the fax.

Using Online Fax Services

Online fax services offer a convenient alternative to using a fax modem. These services allow you to send and receive faxes over the internet, without the need for any additional hardware. Here’s how to use one:

Choose an Online Fax Service: Research and select an online fax service that meets your needs. Popular options include eFax, HelloFax, and Fax.Plus.
Sign Up for an Account: Create an account on the chosen service’s website.
Select a Plan: Choose a subscription plan that suits your faxing needs. Many services offer free trials or limited free plans.
Send a Fax:

Log in to your account on the service’s website.
Click on the “Send Fax” or similar option.
Enter the recipient’s fax number.
Upload the document you want to fax.
Add a cover page if desired.
Click the “Send” button.

Windows Fax and Scan vs. Online Fax Services: A Comparison

Here’s a quick comparison to help you decide which method is best for you:

Feature	Windows Fax and Scan	Online Fax Services
Hardware Required	Fax modem	None
Phone Line	Required	Not Required
Cost	Initial cost of modem; phone line charges	Subscription fees
Convenience	Less convenient; requires physical setup	More convenient; accessible from anywhere with internet
Features	Basic faxing functionality	Advanced features like digital signatures, cloud storage

Tips For Successful Faxing

Ensure a Strong Phone Connection (for Windows Fax and Scan): A weak phone signal can cause transmission errors.
Use High-Quality Scans: Clear, legible documents are essential for successful faxing.
Double-Check the Fax Number: Entering the wrong fax number is a common mistake.
Consider Security: Be mindful of the sensitivity of the documents you are faxing.

Sending Faxes Made Easy

Sending a fax from your Windows 10 computer doesn’t have to be complicated. Whether you choose to use the built-in Windows Fax and Scan feature or opt for an online fax service, you can easily transmit documents without the need for a traditional fax machine.

FAQ

Can I fax directly from my computer without a phone line? Yes, you can use an online fax service to send faxes over the internet without a phone line.

Is Windows Fax and Scan free? Yes, Windows Fax and Scan is a built-in feature of Windows 10 and is free to use, but it requires a fax modem and a phone line.

What are the advantages of using an online fax service? Online fax services offer convenience, accessibility, and advanced features like digital signatures and cloud storage.

How do I choose the best online fax service? Consider factors like pricing, features, ease of use, and customer support when choosing an online fax service.

Do I need a scanner to fax documents from my computer? If you’re using Windows Fax and Scan, you’ll need a scanner to convert physical documents into digital files before faxing them. Online fax services often allow you to upload various file formats directly.