How To Back Up Files On Windows 11: A Step-by-Step Guide

Home » How-To

5 min. read

Published on November 4, 2025

Fix Windows errors with Fortect:
Fortect can repair common computer errors by scanning your entire system for damaged or missing OS files and replacing them with the original, working versions. Optimize your PC in 3 simple steps:

Download and Install Fortect on your PC
Use the PC Scan feature to look up any Windows issues (including drivers)
Right-click on Repair, and fix it within a few minutes.

Besides that, it helps you clean up junk files, fix stability problems, and get rid of annoying programs and malware traces.

Data loss can be a nightmare, whether it’s caused by hardware failure, accidental deletion, or even a malware attack. Protecting your valuable files on Windows 11 is crucial, and thankfully, Microsoft offers several built-in tools and options to create backups and safeguard your data. This guide will walk you through the process of backing up your files on Windows 11, ensuring you’re prepared for the unexpected.

Creating a backup strategy doesn’t have to be complicated. By understanding the different backup methods available and following a few simple steps, you can rest assured that your important documents, photos, videos, and other files are safe and recoverable. Let’s explore the various ways to back up your files on Windows 11.

Want to Know How to Back Up Your Windows 11 Files?

Using OneDrive for Cloud Backups

OneDrive is Microsoft’s cloud storage service, and it’s seamlessly integrated into Windows 11. This makes it a convenient option for backing up important files and folders to the cloud.

Open OneDrive settings: Click the OneDrive cloud icon in the system tray (usually in the lower-right corner of your screen). If you don’t see it, click the up arrow to show hidden icons. Then, click the gear icon to open Settings.
Go to Sync and backup: In the OneDrive settings window, select the “Sync and backup” tab.
Manage Backup: Click “Manage backup” to choose the folders you want to back up to OneDrive.
Select Folders: Choose from Desktop, Documents, and Pictures. Click “Start backup.”
Monitor Sync: OneDrive will begin syncing the selected folders to the cloud. You can monitor the progress in the OneDrive window.

Utilizing File History for Local Backups

File History is a built-in Windows feature that automatically backs up versions of your files to an external drive.

Connect an External Drive: Connect an external hard drive or USB drive to your computer.
Open Settings: Press the Windows key + I to open the Settings app.
Navigate to System > Storage > Advanced storage settings > Backup options.
Add a drive: Under “Back up to a different drive” click “Add a drive” and select your external drive.
Turn on File History: Once the drive is selected, toggle the “Automatically back up my files” switch to the “On” position.
Configure Backup Settings (Optional): Click “More options” to customize backup frequency, retention period, and folders to back up.

Creating a System Image Backup

A system image backup creates a complete snapshot of your entire Windows installation, including the operating system, installed applications, and all your files. This is useful for recovering from major system failures.

Open Control Panel: Search for “Control Panel” in the Start menu and open it.
Go to System and Security: Click on “System and Security.”
Select Backup and Restore (Windows 7): Click on “Backup and Restore (Windows 7).” (Yes, it says Windows 7, but this tool still works in Windows 11).
Create a System Image: In the left pane, click “Create a system image.”
Choose Backup Location: Select where you want to save the system image (external hard drive, DVDs, or network location).
Confirm Settings: Review your settings and click “Start backup.” The process may take a while, depending on the size of your hard drive.

Tips for Effective Backups

Automate Your Backups: Set up automatic backups using OneDrive or File History to ensure your files are regularly backed up without manual intervention.
Use the 3-2-1 Rule: Follow the 3-2-1 backup rule: keep three copies of your data, on two different media, with one copy stored offsite.
Verify Your Backups: Periodically test your backups by restoring a few files to ensure they are working correctly.
Encrypt Your Backups: If you’re storing backups on an external drive, consider encrypting the drive to protect your data from unauthorized access.
Schedule Regular Backups: Determine a backup schedule that fits your needs and stick to it. Daily backups are ideal for critical data, while weekly or monthly backups may suffice for less frequently changed files.

Ensuring Your Data is Protected

Backing up your Windows 11 files is a simple yet essential practice that can save you from potential data loss disasters. By utilizing OneDrive, File History, or creating system image backups, you can protect your valuable data and ensure peace of mind.

FAQ

How often should I back up my files on Windows 11? The frequency depends on how often you change your files. Daily backups are ideal for important data, while weekly or monthly backups may suffice for less frequently updated files.

Can I back up my files to an external hard drive? Yes, you can use File History or system image backup to back up your files to an external hard drive.

What is the difference between OneDrive and File History? OneDrive backs up your files to the cloud, while File History backs up your files to a local external drive.

How do I restore files from a File History backup? Open File History, select the files or folders you want to restore, and click the “Restore” button.

Is it safe to store my backups in the cloud? Yes, reputable cloud storage services like OneDrive use encryption to protect your data. However, it’s always a good idea to use a strong password and enable two-factor authentication for added security.