Best File Server Software For Windows In 2025

Home » How-To

5 min. read

Published on October 16, 2025

Fix Windows errors with Fortect:
Fortect can repair common computer errors by scanning your entire system for damaged or missing OS files and replacing them with the original, working versions. Optimize your PC in 3 simple steps:

Download and Install Fortect on your PC
Use the PC Scan feature to look up any Windows issues (including drivers)
Right-click on Repair, and fix it within a few minutes.

Besides that, it helps you clean up junk files, fix stability problems, and get rid of annoying programs and malware traces.

Choosing the right file server software is crucial for any organization relying on Windows. A reliable file server ensures efficient data storage, secure access, and seamless collaboration. With the landscape constantly evolving, selecting the best option for 2025 requires careful consideration of features, performance, and scalability.

This article will guide you through four of the top file server software solutions for Windows, highlighting their strengths and weaknesses to help you make an informed decision. We’ll explore their key features, pricing, and how they can benefit your business.

Which File Server Software Suits Your Needs?

1. Windows Server

Windows Server is Microsoft’s flagship server operating system, offering robust file server capabilities. It provides centralized storage, access control, and data management features. It integrates seamlessly with other Microsoft products and services, making it a popular choice for organizations already invested in the Microsoft ecosystem.

Windows Server is known for its reliability, security features, and extensive support. It offers advanced features like Storage Spaces Direct (S2D) for creating highly available storage solutions and Active Directory integration for centralized user management. It is a solid choice for organizations that require a comprehensive and scalable file server solution.

Active Directory integration for centralized user and group management
Storage Spaces Direct (S2D) for creating highly available storage solutions
Advanced security features like access control lists (ACLs) and encryption
Support for various file protocols, including SMB, NFS, and FTP

Pricing: Starting from $501.

2. OpenMediaVault

OpenMediaVault (OMV) is a free and open-source network-attached storage (NAS) solution based on Debian Linux. It is designed to be simple to use and manage, making it an excellent option for small businesses and home users. OMV offers a web-based interface for easy configuration and management of storage devices, users, and shared folders.

OMV supports various storage technologies, including RAID, LVM, and encryption. It also includes features like scheduled backups, remote access, and media server capabilities. Its modular design allows users to extend its functionality through plugins, making it a versatile and customizable file server solution.

Web-based interface for easy management
Support for RAID, LVM, and encryption
Built-in support for various file protocols, including SMB, NFS, and FTP
Extensive plugin ecosystem for extending functionality

Pricing: Free.

3. FreeNAS/TrueNAS

FreeNAS, now known as TrueNAS CORE, is another popular free and open-source NAS solution based on FreeBSD. It is designed for enterprise-grade storage and offers advanced features like ZFS file system, which provides data integrity, snapshots, and replication. TrueNAS CORE is a robust and reliable file server solution for businesses of all sizes.

TrueNAS offers a web-based interface for easy configuration and management. It supports various storage technologies, including RAID and encryption. It also includes features like Active Directory integration, iSCSI support, and virtualization capabilities. For organizations that need high performance, data protection, and scalability, TrueNAS CORE is a great option.

ZFS file system for data integrity and advanced features
Web-based interface for easy management
Support for RAID and encryption
Active Directory integration

Pricing: Free (TrueNAS CORE).

4. Nextcloud

Nextcloud is a self-hosted file sync and share platform that offers a secure and private alternative to public cloud storage services like Dropbox and Google Drive. It allows users to store, access, and share files from any device. Nextcloud is a collaborative platform that includes features like document editing, calendar, and contacts.

Nextcloud can be installed on a Windows server and used as a file server solution. It offers user management, access control, and encryption features. Nextcloud is a great option for organizations that need a secure and collaborative file server solution with granular control over their data.

File sync and share capabilities
Document editing, calendar, and contacts
User management and access control
Encryption and security features

Pricing: Free (Community Edition); Enterprise plans available.

Feature Comparison

Feature	Windows Server	OpenMediaVault	TrueNAS CORE	Nextcloud
Operating System	Windows	Debian Linux	FreeBSD	Cross-Platform
Pricing	Starting $501	Free	Free	Free (Community)
RAID Support	Yes	Yes	Yes	No
Active Directory	Yes	Yes (Plugin)	Yes	Yes
Web Interface	Yes	Yes	Yes	Yes
Data Encryption	Yes	Yes	Yes	Yes

This table provides a quick overview of the key features and pricing of each file server software. Consider your specific requirements and budget when making your decision.

Tips

Security First: Always prioritize security when setting up your file server. Implement strong passwords, enable encryption, and regularly update your software.
Backup Strategy: Implement a robust backup strategy to protect your data from loss or corruption. Consider using a combination of local and cloud backups.
Performance Tuning: Optimize your file server for performance by tuning network settings, disk caching, and other parameters.
User Training: Provide adequate training to your users on how to use the file server effectively and securely.

Making the Right File Server Choice

Selecting the right file server software for Windows in 2025 requires careful consideration of your organization’s specific needs, budget, and technical expertise. Each of the solutions discussed offers unique advantages, so take the time to evaluate your options and choose the one that best fits your requirements.

FAQ

What is the best file server software for small businesses?

OpenMediaVault and Nextcloud are excellent options for small businesses due to their ease of use and affordability.

How do I choose the right file server software?

Consider your organization’s size, budget, technical expertise, and specific requirements when choosing file server software.

What are the benefits of using a file server?

File servers provide centralized storage, secure access, and efficient data management, improving collaboration and productivity.

Is TrueNAS CORE suitable for enterprise environments?

Yes, TrueNAS CORE is designed for enterprise-grade storage and offers advanced features like ZFS and replication.

Can I use Nextcloud as a replacement for Dropbox?

Yes, Nextcloud provides a secure and private alternative to public cloud storage services like Dropbox.